Shared Print Archive Network (SPAN)
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Council of Prairie and
Pacific University Libraries

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  Shared Print Archive Network (SPAN)

The Council of Prairie and Pacific Libraries’ Shared Print Archive Network (SPAN) is a distributed retrospective print repository program. SPAN's main goals are to provide access to shared print archives, create opportunities for the reallocation of library space, and preserve the print record for its members in a cost-effective way. Rather than thinking about the project in terms of preserving the “last copy,” this partnership emphasizes the role of the archived print as part of an optimal copy network that includes other print archiving initiatives.

As of May 1, 2012, the 21 participating COPPUL libraries have agreed to consolidate and validate print journal backfiles and monographs at major library storage facilities and selected campus locations. Initial phases will proactively focus on journal backfiles, with a much less managed, optional process for retention and preservation of scarcely held monographs in member library collections. Selection of titles for inclusion in SPAN will be made using a risk management framework: journals will be categorized as Low- , Moderate- , or Higher-Risk based on their availability electronically, rarity, and relevance to the region (Western Canada). In the future, the Network and archiving program may be expanded to include prospective (i.e. current) collections. The Network was pleased to welcome MacEwan University as its 20th member on April 1st, 2013.

While each archive holder library will retain ownership of its materials, the holdings are subject to shared management. SPAN is run by a Management Committee that includes representatives from four of the participating libraries and at least one COPPUL director. With support from the COPPUL office, this committee oversees the initiative’s operation and development, works to integrate SPAN with related archiving programs nationally and internationally, recommends solutions related to holdings disclosure and access/delivery, and develops and monitors a process to select titles for inclusion in the SPAN archive. The COPPUL Shared Print Archive Network Member Agreement (April 2012) outlines the governance of the initiative, as well as the contributions and responsibilities expected from each participating library.

Archived Titles

Documentation

SPAN Frequently Asked Questions

Phase Two:

Overview of SPAN Phase 2, 2013-2014

Phase 2 Documentation for Archive Holders

Phase 2 Documentation for Archive Supporters

Phase One:

Overview of SPAN Phase 1, 2012-2013

Phase 1 Documentation for Archive Holders

Phase 1 Documentation for Archive Supporters

Registry
SPAN is working with the Center for Research Libraries to expose retention committments for material archived in our Network in the Print Archives Preservation Registry (PAPR). Titles archived by SPAN members are now visible and searchable in this registry.

SPAN Management Committee 2013/2014
Leonora Crema (University of British Columbia) - Chair
Ken Ladd (University of Saskatchewan)
Sharon Marshall (University of Alberta)
Bill Sgrazzutti (University of Regina)

SPAN Management Committee Minutes

January 22, 2014
December 12, 2013
October 24, 2013
July 29, 2013
July 9, 2013
June 6, 2013
April 19, 2013
March 6, 2013
Feb 6, 2013
Dec 5, 2012
Nov 5, 2012
Oct 3, 2012
Sept 17, 2012
Aug 30, 2012
Aug 7, 2012
July 25, 2012
July 9, 2012

List of participating libraries:

Athabasca University
Brandon University
Concordia University College of Alberta
King’s University College
Kwantlen Polytechnic University
MacEwan University
Mount Royal University
Simon Fraser University
Thompson Rivers University
University of Alberta
University of British Columbia
University of Calgary
University of the Fraser Valley
University of Lethbridge
University of Manitoba
University of Northern British Columbia
University of Regina
University of Saskatchewan
University of Victoria
University of Winnipeg
Vancouver Island University

Publications and Presentations about SPAN

G. Bird, S.Wong, "Consortial shared print archiving: perspectives from Canada," Library Management, 35(1/2), 2014: 45-55.
DOI 10.1108/LM-05-2013-0045 Open access version

G.Bird & S.Wong, "Consortial shared print archiving: perspectives from Canada," at Academic Librarian 3, Chinese University of Hong Kong, May 31, 2013. Abstract.

G.Bird & L.Crema, "Do We All Need to Keep That? Shared Print Archiving in COPPUL," at BC Library Conference, Richmond BC, May 10, 2013.

G.Bird & L.Crema, "COPPUL Shared Print Archive Network," to the Print Archive Network, American Library Association Midwinter Meeting, Seattle WA, Jan 25, 2013.

S.Wong, "Shared Print, Shared Knowledge". Feliciter 2012, 58(6): 30-32.

G.Bird & G.Ashoughian, "All together now: planning for shared print archiving at Canada's western universities," Collection Management 2012, 37(3-4), 260-270. DOI:10.1080/01462679.2012.685433 Open access version

For more information, contact:
Leonora Crema, SPAN Management Committee chair
leonora.crema@ubc.ca

or Gwen Bird, COPPUL Executive Director
execdir@coppul.ca